PIPELINEGuide
Checklist: prepare AI training
What you should clarify before requesting quotes on AI training. The more of this is settled beforehand, the more reliable the quotes will be.
Before deciding on AI training, a quick assessment is worthwhile: which process consumes the most time, who will support the system later, and whether the necessary content even exists. The complete checklist is further down.
01 — Checklist
Clarify before the first quote
- What should improve? In one sentence, no jargon.
- How will you know? One number that should change.
- Who decides? One person, not a committee.
- What budget is available? A range is enough — it makes quotes comparable instead of arbitrary.
- By when? And what the deadline depends on.
- Which systems are involved? And who has access to them.
- What do you already have? Content, data, preliminary work — this reduces the cost.
02 — Participation
What we need from you
- A contact person who can make decisions — not just forward them.
- Access to the affected systems, in time and not on launch day.
- Real examples from daily business — the messier, the more useful for testing.
- Two to four hours for coordination, distributed over the project duration.
- An answer to the question of what success means. Without it, nothing can be assessed afterward.
03 — Questions
Questions you should ask
- What happens if the project becomes more expensive than estimated — who bears that?
- Who owns data, access, and, if developed, the source code?
- What does operation cost in the second and third year?
- What does the documentation we receive at the end look like?
- How would you measure whether the project was successful?
- Is there a case in which you would advise us against this?
04 — Questions
Frequently asked questions
What if individual employees don't want to?
That happens and it's not a disaster. We train everyone equally, but no one is forced to use it — experience shows that changes on its own once colleagues see the benefits.
Do you also cover industry-specific applications?
Yes, as far as known in advance. Bring your typical tasks — quote texts, protocols, customer correspondence — and we'll practice on exactly those instead of generic examples.
Do our people need prior knowledge?
No. We start from zero and divide the exercises according to prior knowledge. Experience shows that every team has both extremes.
Is this also useful for executives who don't do much typing themselves?
Yes, for a different reason: They need to be able to assess where these tools make sense in the team and where risks lie — that's independent of whether they work with them daily themselves.
Won't that be outdated after three months?
The tools change, the mindset doesn't. The focus is on when such a system is appropriate and how you verify its output — that remains valid even if the interface looks different.
Do we get materials?
Yes: the slides, a collection of proven prompts for your tasks, and the usage policy as an editable document.
Can we do this online as well?
Yes, then usually in two half-days instead of one full day — concentrated screen work over eight hours doesn't work well.
Next step
Send us a few sentences about your project.
We read every inquiry ourselves and respond personally. No sales team, no callback form into the void.