PIPELINEGuide
Automate invoice processing: use funding in Austria
For digitalization projects like automating invoice processing, there are several funding programs in Austria. Which ones are eligible, which deadlines to observe and where the most common mistake lies.
For digitalization projects, there are several funding programs in Austria, such as KMU.DIGITAL or the aws digitalization funding. Whether and to what extent one of these currently applies to your project, we will assess individually with you. Current conditions: kmudigital.at, aws.at. The sequence is crucial in every case: first the approved application, then the order for automating invoice processing.
01 — Funding
Subsidies in Austria
For digitalization projects, there are several funding programs in Austria, such as KMU.DIGITAL or the aws digitalization funding. Whether and to what extent one of these is currently relevant for your project, we'll review with you individually. Current conditions: kmudigital.at, aws.at.
Which program is relevant, how high the subsidy currently is, and whether the budget for the current funding period is still open changes regularly — plus there are regional funding programs that vary by federal state. Only the information from the funding agencies themselves is reliable, not a fixed percentage stated here.
The most common mistake is always the same: commission first, then want funding. That doesn't work. Allow several weeks of lead time for application and approval.
02 — Price
What it costs
- Price
- Individual based on effort
- Typical duration
- 4 to 8 weeks
Depending on invoice volume and target system. A fixed price can only be given seriously after the initial meeting — drop us a line with your project, and we'll send you a proposal that fits scope and effort.
03 — Process
How a funding application works
Check funding program
Which program fits the project and company size. This determines the subsidy amount and effort.
Obtain quote
A quote is usually required for the application — commissioning does not happen yet.
Submit application
Submission with project description, cost breakdown and schedule.
Wait for approval
Only after approval is the commission placed. If you commission earlier, you lose the funding.
Implement and settle accounts
After completion, final accounting with supporting documents follows.
04 — Questions
Frequently asked questions
Is this audit-proof?
The filing system meets requirements for immutability, traceability, and retrievability. Original document, extracted data, corrections, and approvals are logged with timestamps. The retention period in Austria is generally seven years.
Can we set up multiple approval levels?
Yes, tiered by amount — smaller sums go through automatically, larger ones require one or more approvals, depending on how you handle it internally.
What about invoices in foreign currencies?
They are recognized and posted using the stored exchange rate. If needed, you can set a fixed reference date rate or use the daily rate at invoice receipt.
What happens with an unrecognized invoice?
It lands in a review queue. Nothing is guessed and nothing gets lost. Over time, the queue gets shorter because recurring vendors are reliably recognized.
Will our tax advisor work with this?
Usually yes — standard accounting firm systems accept structured data. We clarify this upfront directly with your firm, because their requirements determine the interface.
What if an invoice arrives twice?
The system detects duplicates based on invoice number, amount, and sender, and flags them instead of posting them twice — a common, costly error in manual entry.
What about mandatory e-invoicing?
Structured electronic invoices are becoming mandatory across Europe in stages, with different deadlines by country. Processing that understands formats like ZUGFeRD and XRechnung from the start saves you from later conversion.
05 — Next
Related pages
- Automate invoice processing — Overview
- Automate invoice processing — DIY
- Automate invoice processing — Provider comparison
- Automate invoice processing — Team and acceptance
- Automate invoice processing — Checklist
- Automate invoice processing — Cost-effectiveness
- Automate invoice processing — data protection
- Automate invoice processing — practical examples
- Document processing with AI
- Process automation
- Automate Quote Creation
- All guides
Automate invoice processing by region
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